Job Title: Operations Specialist 

Employment Type: Part-time with the potential to grow into a full-time role.

Compensation: Open compensation based on experience. 

Island Hope Wines is a boutique wine distributor in the United States Virgin Islands. We are looking for a self-driven, organized, forward-thinking Operations Specialist.

This is a part-time position located on St. John, Virgin Islands.

The successful candidate will manage the inventory, logistics, and bookkeeping functions for our business.

Inventory and Merchandising Responsibilities:

• Monitor inventory levels of wine and other items across various platforms.
• Conduct routine counts to identify low inventory products and place orders as needed.
• Receive, count, and distribute new products.
• Work closely with other team members in the mainland to keep proper inventory levels of wine.
• Run sales reports to assist management in analyzing sales trends, best-selling items, and unpopular inventory items.
• Maintain routine contact with key decision makers at local retailers and restaurants.
• Accurately delivers and check orders in to accounts.
• Communicate effectively to resolve any ordering or delivery needs.
• Arrives to work, appointments, meetings and other work-related functions on time and scheduled.
• Performs other duties as assigned.

Administrative Responsibilities:

• Review and post vendor invoices and prepare payments and checks as required.
• Deposit cash receipts and post as required.
• Review and bill completed client jobs.
• Send out monthly A/R statements and assist in client collections.
• Purchase supplies as authorized by management.
• Complete bank reconciliations.
• Review and reconcile purchase orders as needed.
• Complete projects given daily and weekly including but not limited to printing, filing, copying, scanning, faxing, creating e-mails or direct mail
• Assist in reconciling ledgers, reports and accounting records.
• Other projects as assigned.

QUALIFICATIONS

• Must have 2-5 years of relative bookkeeping and administrative experience.
• Must be accurate, reliable, and trustworthy.
• Must be detail oriented and possess organizational skills to be able to handle multiple tasks throughout the day with changing priorities and ability to meet deadlines.
• Strong customer service skills are required along with a positive attitude and committed to achieving company goals.
• Must be able to perform repetitive tasks.
• Must have the ability to work a flexible schedule and respond to on-call requests for emergency orders.
• Proficient in Excel and Word.
• Knowledge of Quickbooks is required.
• Ability to communicate clearly and professionally.