Do you believe that business is hard? Let me tell you, it CAN be easy! One way to make building your online business easy is by working smarter, not harder, and this is where a business management system comes in handy and where I. The Queen of business  organization, thrive!

Table of contents:

What is  a business management system?

A business management system is simply a method of managing everything you do within your business. That's it! Thinking of all the jobs you have; orders to make if you're a product business, clients to serve if you're in the service business industry, content to create, marketing, social media, emails, strategy, sales, book- keeping etc. There is so much to do! Having a system that manages all of this can be extremely handy! This is what I aim to help you with by the end of this blog and, as The Queen of business organization, this is just one of many areas I will help you to get organised!

Why you need a business management system?

You need a business management system because as your business grows, you need to keep your work load easy, from front facing (serving customers) to behind the scenes (marketing, admin etc.) and create a synergy between both.

You may find that right now you are managing well, but how about when your work load doubles? How would you manage your time and your client capacity whilst still marketing and scaling up your business? Having a system ensures you have access to everything in one place and you can create the worklife balance you desire. 

Who needs a business management system?

ALL online business owners! This includes you! Whether you are a product seller, maker or network marketer, a coach or mentor, you need a system! Imagine your to-do list, your client work, your content and your business plans all in one place. That is exactly what a business management system looks like. This creates ease and allows consistency and structure to be part of your success.

Does this sound like something you are going to implement?

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Screenshot of my Trello board where I store my testimonials. Create an easy system to organise your files.

What to include in your business management system?

If you are currently managing your business, take a step back and ask yourself, is this really working or could your business planning be improved?

If you don't yet have any system set up, then you are in the right place. Start by creating a list of everything you do within your business. From content creation, to the tech jobs you're not a huge fan of. Create this list and go from there.

On average, most online business owners need to implement time for marketing, delivery (of product or service), business planning, book-keeping and, for some, updating their teams and employees. If you outsource anything, take note of this too. What do you need to do to ensure that it is outsourced smoothly?

 How to create a business management system?

Create a business management system that works best for YOU. There are many resources and tools available online, do your research and see which is the best fit. Some business owners love to stick with Google Sheets. I love and recommend Trello. It is free and has the ability to be accessible via mobile and desktop, so you can manage your business on the go! Perfect!

My start-up advice for Trello would be to learn the basics of how to use it first. Then take a look at your list of tasks that you need to do to run your business and decide how you could best create a system to manage them. There are possibly Trello board templates already out there! I also have a free Trello training video HERE.

Screenshot of one of my Trello cards on my content board on Trello, one of many of my business management systems

How to create a business management system: Summary

• It's a way of managing everything you do within your business.
• You need a system to create a synergy between the front facing and back end of your business.
• Include all the actions you take for the complete running of your business.
• Create a system that works for you and you understand using it. Recommended: Trello.

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